Event Planner

• Event Planner Title: Event Planner
• Pay Rate: $25-27/HR on W2
• Hours: Normal hours, with overtime
• Location: 55 Ave of the Americas, New York
• Team Overview: Meeting and Events Manager Meeting and events coordinator Small team

Resource's typical working day: Very busy meeting and events location Weekend and evening events on a regular basis Uses outside agency for delivery of most of the events Liaison with landlord, making sure the agency has provided all of the documentation Knowing what the schedule is Coordinating access arrangements with the landlord Coordinating with team in terms of set up and breakdown A lot of catering COI coordination Being available and visible to liaison with security, audio visual, stakeholders A lot of coordination

• Must Have Skills: Very positive and engaging, friendly environment Comfortable being on your feet, going up and down stairs Being comfortable in front of the client, showing up in the right way
• Nice to have skills: Hospitality background- concierge High end fashion or high end retail Experience: Experience dealing with sports type activations Corporate experience Hospitality background- concierge High end fashion or high end retail

Summary: As a Events Coordinator, you will assist with the comprehensive planning, coordination, and execution of various meetings and events for a high-profile client. This position demands a highly organized and detail-oriented individual who can ensure seamless execution and exceptional client satisfaction. Manage all aspects of meeting and event planning, including venue selection, vendor negotiation, budget management, and logistics. Coordinate with internal teams and external vendors to ensure all event details are executed to the highest standards. Develop and maintain strong relationships with the client and key stakeholders Provide on-site support during events, ensuring smooth operations and addressing any issues that arise. Support the management of event budgets and track expenses. Create and distribute event materials, including invitations, agendas, and presentations. Handle post-event follow-up, including thank you notes and feedback collection.